TourPilot

What is TourPilot?

TourPilot holds a tour as shows, venues, deals, an itinerary and expenses. It computes the straight-line distance between consecutive stops — labelled as such, because road distance is longer — and can suggest a shorter visiting order for undated stops, shown beside the current order's distance. It lists overlapping itinerary items for each person, gaps of more than four days between shows that a booking agent may want to fill, and a readiness checklist per show: booking confirmed, contract signed and on file, deposit, riders, venue, times, stage plot and run of show. A what-if scenario takes the sell-through you assume and returns profit per show and for the route. Each show settles from its recorded deal: the greater of the guarantee and the door split of net box office, in exact integer arithmetic. Ticket counts are entered from the promoter's settlement sheet or a ticketing report; Ticketmaster does not share sales data with third parties, and the Eventbrite API is not connected in this release.

Problems it solves

• See the distance between stops and a shorter suggested order
• Find itinerary conflicts before they happen
• Know what is still missing before each show can run
• Test a route's profit at the sell-through you assume
• Settle a show from the recorded deal, line by line
• Spot open dates worth filling

Key capabilities

Tour Routing

Distances between stops, a suggested shorter order, schedule conflicts and open dates — each labelled as a measurement or a suggestion.

Transparent Payouts

Show exactly how a payout figure was calculated, line by line.

Human Approval Gates

Anything with an outside consequence — a pitch sent, a product published, a campaign sent, a booking committed — waits for a person with the named permission.

Evidence Trail

Every figure carries the record it came from, so a reader can check the answer instead of trusting it.

How it is built

Routing

Straight-line distances, labelled as such, and a nearest-neighbour plus 2-opt suggestion for undated stops.

Conflicts and gaps

Overlapping itinerary items per person, and gaps of more than four days between shows.

Show readiness

A checklist of recorded facts — contract, deposit, riders, times, stage plot — never inferred from text.

Scenarios

Profit per show and per route at an assumed sell-through, which the result labels as your assumption.

Settlements

Guarantee versus door split of net box office, after ticketing fees and show costs, in integer arithmetic.

Tour P&L

Projected and realised profit, with paid expenses posted to the ArtistOps ledger.

How it works

How the work is structured, and what each step's output rests on.

1. 1

   Record the route

   Source

   Shows, venues, deals and the itinerary.

2. 2

   Check the plan

   Observed

   Distances, conflicts, gaps and per-show readiness.

3. 3

   Commit bookings

   Human-verified

   A person with permission confirms each booking and spend.

4. 4

   Settle

   Observed

   Each show settles from its deal; the result posts to the ledger.

Example use cases

Each example has its own page you can read and share.

Ask TourPilot

Illustrative examples. Results depend on your own data.

• “What is still missing before the Leeds show can run?”
• “Is there a shorter order for the undated stops?”
• “What does this route make at 70% sell-through?”
• “Settle last night's show from the recorded deal.”

Questions

Does TourPilot book shows or buy tickets?

No. A show exists because a person recorded it, and committing a booking or a spend needs approval from someone with that permission.

Where do ticket counts come from?

You enter them from the promoter's settlement sheet or a ticketing report. Ticketmaster does not share sales data with third parties, and the Eventbrite API is not connected in this release.

Are the distances driving distances?

No — they are straight-line distances and are labelled that way. Road distance is longer.